PUBLIC NOTICE
West Burlington
Regular City Council Meeting Minutes
Wednesday,
May 15, 2024
The West Burlington City Council met in regular session on Wednesday, May 15, 2024, at 6:00 p.m. at West Burlington City Hall, 122 Broadway Street, West Burlington, Iowa, with Mayor Ron Teater presiding.
MEMBERS PRESENT:
Ron Teater, Ringo Covert, Andy Crowner, John Johnson, Therese Lees, and Melanie Young
MEMBERS ABSENT:
ALSO PRESENT:
Public Works Director Mike Brissey, City Clerk Kelly Fry, Finance Manager Angela Moore, City Administrator Gregg Mandsager, and Police Sergeant Nathan Dunham
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
PERFECTING & APPROVAL OF AGENDA
Moved by Lees, seconded by Crowner, to approve the agenda as presented. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
CONSENT AGENDA
● Minutes from the Regular City Council meeting on May 1, 2024
● Payment to CISCO for Firepower Subscription Renewal (3-years) - $9,912.60
● Payment to Snyder & Associates for engineering services related to Phase 2 of the Gear Ave. Trail Project - $21,701.11
● Pay Request #6 to Jones Contracting for work completed on Phase 2 of the Gear Ave. Trail Extension Project - $335,689.48
● Clerk’s Monthly Financial Report for March 2024
● Payment of Claims as listed on the Expense Approval Report - $455,716.05
Moved by Lees, seconded by Young, to approve the Consent Agenda items as presented. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
COUNCIL & STAFF REPORTS
• ADMINISTRATOR:
• PUBLIC WORKS:
• POLICE DEPARTMENT:
• FIRE/BUILDING DEPARTMENT:
• CLERK/FINANCE/IT:
• OTHER STAFF REPORTS:
• COUNCIL REPORTS:
• COMMUNITY REPORTS:
CITIZEN INQUIRIES
No inquiries.
OLD BUSINESS
Renewal of Urban Chicken Permit for 410 Ramsey
The renewal of an Urban Chicken permit at 410 Ramsey was tabled at the last meeting in order to determine if there had been any reported issues with the chickens over the last year. City Administrator Mandsager informed Council that he had one report of the chickens running loose. The permit holder corrected the issue and there have been no further issues that he is aware of. Council members Johnson and Covert visited the property and did not see an issue with the chickens. Crowner disagreed with allowing chickens in main residential part of town and felt Council should consider adopting an Ordinance to regulate Urban Chickens rather than Council regulating them with a special permit. Staff will look for sample ordinances for Council to look at.
Moved by Lees, seconded by Young, to approve the renewal of an Urban Chicken permit at 410 Ramsey for one-year. Motion carried by the following votes:
Ayes: Covert, Johnson, Lees, and Young
Nays: Crowner
NEW BUSINESS
Consider the final reading of an Ordinance repealing Ordinance 541 and granting Interstate Power and Light Company a non-exclusive twenty-five year franchise to supply Electric Energy to West Burlington and require Interstate Power and Light Company to pay a franchise fee to the City.
No public comments were received concerning the proposed Ordinance.
Moved by Young, seconded by Johnson, approve the final reading of an Ordinance repealing Ordinance 541 and granting Interstate Power and Light Company a non-exclusive twenty-five-year franchise to supply Electric Energy to West Burlington and require Interstate Power and Light Company to pay a 3% franchise fee to the City. Motion carried by the following votes:
Ayes: Covert, Johnson, Lees, and Young
Nays: Crowner
Consider the final reading of an Ordinance repealing Ordinance 542 and granting Interstate Power and Light Company a non-exclusive twenty-five year franchise to supply Natural Gas to West Burlington and require Interstate Power and Light Company to pay a franchise fee to the City.
Moved by Lees, seconded by Johnson, approve the final reading of an Ordinance repealing Ordinance 542 and granting Interstate Power and Light Company a non-exclusive twenty-five year franchise to supply Natural Gas to West Burlington and require Interstate Power and Light Company to pay a franchise fee to the City. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider Valve Repair at South Water Tower
Public Works Director Brissey explained to Council that a 16 inch water valve that shuts all the water from the south tower is broken and needs to be repaired. The valve needs to be repaired in order to allow the new Caseys store to connect their water service to our main. Four Seasons will already be there and have it exposed to move a hydrant for the Caseys project. The estimated cost of repair is $16,000.
Moved by Crowner, seconded by Johnson, to approve a quote from Four Season’s to repair the water valve at the south water tower for $16,000. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Authorize the use of Payroc as the credit card processing system for iWorq’s Building & Licensing Software
Council considered a request to approve Payroc as a payment processing service to accept online credit/debit card payments in the iWorQ Building Permit/Licensing Software. Any payments processed through Payroc will automatically update to the customer’s iWorQ account. There is no cost to the city to use Payroc as the fees are charged to the customer. All monies will be transferred from Payroc to the Two Rivers bank account daily. Finance Manager Moore informed Council that Payroc LLC meets all State code guidelines, including those outlined in Chapter 12 of the Code of Iowa, and is FDIC-insured. It aligns with our need for a reliable and compliant payment processor.Katie has created the attached Policy for how Payroc payments are processed.
Moved by Lees, seconded by Young, to approve Payroc as a credit card processing service. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider a Resolution setting a Public Hearing date of June 5, 2024 to consider a Budget Amendment for FY 23-24
Moved by Lees, seconded by Crowner, to approve a Resolution setting a Public Hearing date of June 5, 2024 at 6:00 p.m. to consider Budget Amendment #2 for FY 23-24. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider a quote from Shottenkirk to repair the transmission on the Police Department’s 2015 Ford Explorer (Unit #1)
Chief Logan informed Council that the transmission needs to be repaired on the Police Department’s 2015 Ford Explorer. Shottenkirk submitted a quote to replace the transmission for $8,500. This would be a remanufactured transmission with a three-year unlimited miles warranty. Johnson felt the quote was high and asked Chief Logan to get another quote before proceeding.
Moved by Crowner, seconded by Young, to authorize the transmission repair for the Police Department’s 2015 Ford Explorer (Unit #1) in an amount not to exceed $8,500. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider accepting the donation of a 2000 Freightliner Alexis Pumper Truck from the City of Burlington
The City of Burlington would like to donate a 2000 Freightliner Alexis Pumper Tanker to the Fire Department. The tanker holds 1,250 Gallons of water and has approximately 48,000 on it. Chief Logan feels the tanker would be very beneficial to our department and could support areas within the City limits with little to no hydrant access. The tanker could also be used on the county Auto-Aid and mutual-aid fire calls. City Mandsager explained that there are some minor repairs that need to be made, but at this time, there would be no major costs to the City. Burlington provided a list of repairs and the maintenance records they have on file. Council was concerned with the potential cost of future repairs and would like to have a little more information regarding the repairs that would need to be initially made to put the tanker into service.
Moved by Lees, seconded by Crowner, to table the issue of accepting the donation until more information and costs could be provided. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider the first reading of an Ordinance amending the City Code to include a new zoning district titled “R-6 Recreational Vehicle Park District” and establishing regulations for said district
The Planning and Zoning Commission received a request from Cliff Reif regarding the construction of a Recreational Vehicle Park on the property directly west of the Hwy 34 Truck Stop. The current City Code does not have regulations for this type of use, and the Commission does not feel it falls into the same use as a mobile home park. For that reason, the Commission is proposing that the City Council establish a new zoning district to regulate this kind of temporary Recreational Vehicle use. The Commission also feels the location proposed by Mr. Reif is a good use for the property and suitable for the proposed use. The Commission has held a Public Hearing and recommends Council adopt the proposed Ordinances to establish a new Zoning District titled “R-6 Recreational Vehicle Park District” and regulations for the new district. Council agreed they would like to see one off-street parking spot for each RV space. Staff will add that requirement to the Ordinance before the next reading.
Moved by Crowner, seconded by Lees, to approve the first reading of an Ordinance amending the City Code to include a new zoning district titled “R-6 Recreational Vehicle Park District” and establishing regulations for said district. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider the first reading of an Ordinance amending the Official Zoning Map to establish the boundary lines for a new R-6 Residential Vehicle (RV) Park District
The proposed Ordinance establishes boundary lines for the proposed R-6 Recreational Vehicle (RV) Park District on the west edge of the city limits. The Planning and Zoning Commission feels this location would be suitable for the proposed Recreational Vehicle Park District and recommends Council consider adopting the proposed Ordinances to establish the boundaries of the new Zoning District titled “R-6 Recreational Vehicle Park District” and rezoning the boundaries from I-3 (Heavy Industrial) to R-6 (Recreational Vehicle Park District).
Moved by Lees, seconded by Young, to approve the first reading of an Ordinance amending the Official Zoning Map to establish the boundary lines for a new R-6 Residential Vehicle (RV) Park District and change the zoning within the boundaries from I-3 to R-6. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Consider a Resolution Waiving the Preliminary Plat and approving the Final Plat for Cousin Eddy’s Subdivision
Council considered a recommendation from the Planning & Zoning Commisison to approve a Resolution Waiving the Preliminary Plat and approving the Final Plat for Cousin Eddy’s Subdivision. The proposed one-lot subdivision is located on the west edge of the city limits on the vacant ground between the Hwy 34 Truck Stop and the IAAP property. This is a simple re-alignment of lot lines to create a single lot. The intended use of the lot is to build a Recreational Vehicle (RV)Park. The Commission found the Final Plat to be in compliance with City Code and recommended approval by City Council. The construction of an RV Park on the lot would depend on City Council approving an Ordinance establishing a RV Park District and regulations for the district. The project would also require approval of a site plan by the Building Department.
Moved by Lees, seconded by Young, to approve a Resolution Waiving the Preliminary Plat and approving the Final Plat for Cousin Eddy’s Subdivision. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Discuss options for working with the School District to fund a School Resource Officer position
City Administrator asked for Council’s direction regarding the possibility of working with the school to create a position for an officer to teach a public safety class and serve as a School Resource Officer. Council expressed an interest in exploring the possibility further. City Administrator Mandsager will gather additional information for Council to consider at the next meeting. No decisions were made at this time.
CITIZEN INQUIRIES
ADJOURN
Moved by Lees, seconded by Young, to adjourn at 7:30 p.m. Motion carried by the following votes:
Ayes: Covert, Crowner, Johnson, Lees, and Young
Approved
Ron Teater, Mayor
Kelly D. Fry, City Clerk
